Job Description

University of Utah Job Description

Job Summary

With extensive institutional and departmental knowledge, this position works within a graduate program(s) to coordinate a diverse population of students regarding their academic planning and progress.  

This position will assist the University in promoting a climate of respect and equity that cultivates and sustains transformative practices by forging spaces of possibility where people feel safe, valued, welcomed, and respects all students in their quest for individual success through graduate degree programs.

Qualifications

• Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).
• 4 years’ of related experience.
• Demonstrated human relations and effective communication skills.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Performs administrative tasks to support graduate students. Activities include, but not limited to, record-keeping, program of study coordination, scheduling, course-planning, graduation tracking.
2. May serve as point of contact for graduate admissions decisions.
3. Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position. Duties include sub-committee chair/participation.
4. Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate.
5. May chair or participate in search committees for new hires in department, including both staff and faculty roles.
6. Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing a mentoring program, student organization, etc.
7. Advises on graduate committee development. May assign course work for specific program of study and participate in course planning.
8. Provides curriculum feedback at the program level. May submit department curriculum changes to university-wide curriculum tracking.
9. May serve on University committees and makes recommendations that affect curriculum requirements, advising processes and program development and published materials.
10. Power user for University-wide application review platforms. Coordinate and organize admission portfolios for graduate committees.
11. Participates in recruitment activities for potential graduate student candidates. Processes graduate school applications and coordinates with graduate committees with any interview processes.
12. Acts in partnership with faculty to coordinate scheduling exams, or defenses. Assists students with developing a working relationship with faculty in the assigned program.
13. Coordinate and plan events management related to graduate programs, graduate student orientation, graduate conferences, and professional development events.
14. With extensive institutional knowledge, acts as a resource for graduate student roles and is a liaison between the department and the Graduate School on campus. Interprets policies set by the Graduate School to meet the unique needs of the academic program or unit.

Comments

Some travel may be required.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.