The electronic Additional Pay eForms suite is now live and will replace paper forms that are sent to the Payroll department to process additional payments for below earning types;
Additional Compensation for Exempt employees (ADD)
Additional Compensation for NonExempt employees (AEN)
Exempt Clinical Shift (ECS)
Clinical Income Pay (CIP)
Note: This eForm can be submitted for payments funded by Business Unit 01 or 04. To process payments from BU02 or BU06 except for CIP, please use the Hospital Additional Pay system. For payments from Fund 5000, please submit using current paper form. To submit the eForm go to CIS and use the Request Additional Payment tile.
Authorized Person Approval
Approvers in the eForm are determined based on the Paying Org ID in the Chartfield used for payment. One of the approvers is the Authorized Person for activity/project in the chartfield. You can review the account executive and the authorized proxies and designates by going to HRIL , GFA folder and running below report.
If changes need to be made, login to CIS and use the GFA tile to start the process.
To read about Granting Financial Authority click here.
Executive Approval
When eForms are submitted for an amount greater than $2500 it will route to an Executive for approval. You can review the executive approver for your area by going to HRIL, Payroll Repts folder and running the report Addl Pay VP/Exec Approvers.
If you have questions any about the new eForm or process, please email HReForm@utah.edu
FAQs
It is recommended that you do the following to prepare to use the Additional Pay eForm:
Approvers in this eForm are determined based on the funding/Chartfield used for payment. One of the approvers is the Authorized Person/Alternates.
To review the current designates for your activity/project, go to HRIL and open the GFA folder and run report, GFA Alternates by Org/Proj/Act. If changes need to be made, login to CIS and use the GFA tile to start the process.
Read and become familar with the Additional Pay Training Guide, Campus Routing and/or UHA Routing documents listed above.
If needed, communicate to your approvers of the new Additional Pay eForms will begin routing to them for reivew and approval.
No, additional pay eForms will save to PeopleSoft once all approvals have been recieved and it will process through the payroll in the current pay period. If you have a future additional payment request please submit the eForm in the pay period when it needs to be paid allowing for all approvals to be recieved in time for payroll processing.
Please contact the following Faculty Office when you have questions regarding additional pay for faculty employees:
Note: Additional Compensation for Teaching (ADT) is not available in the Additional Pay eForm at this time. Please continue to submit ADT using the current paper form.
