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| Responsible party | Action |
|---|---|
| Hiring Dept | Job offer made and accepted by applicant. Have candidate read and sign the "Safety Performance History Records" Report and then fax or email it to the candidate's previous employers from the previous 3 years to inquire whether the candidate had a positive drug screen at those employers and obtain the candidate's driving record (beyond what is provided by Accurate Background, Inc.) Retain the fax confirmation or sent email. |
| Hiring Dept | Request background check using link on HR website here: Select "Campus Staff/Faculty with Drug Screen." Provides Accurate Background Check letter to applicant. |
| Hiring Dept | Schedule drug screen using link on : HR Website here Complete the "CDL Drug Screen Authorization Form." Indicate the "Reason for Test" as "Pre-Employment." |
| Candidate | Takes the "CDL Drug Screen Authorization Form" with them to the collection site. Must complete drug screen within 72 hours of accepting the job. |
| Candidate/New Hire | Reads and signs the "Workplace Drug and Alcohol Testing Program" form. |
| Hiring Dept or HR | Attach the signed "Workplace Drug and Alcohol Testing Program" form to the Hiring Proposal. |
| HR | Receives Background Check request and submits to Accurate Background, Inc. When the CBC and drug screen clear for hire are received from Accurate Background, Inc, move Hiring Proposal to "Ready for ePAF." NOTE: If candidate has a positive drug screen, they will not be cleared for hire. |
| Hiring Dept | Intiates Hire ePAF prior to the New Hires first day of work, in time for overnight processing so eI-9 can be submitted. |
| Candidate/New Hire | Completes all new hire paperwork including eI-9. Provides CDL license to department. |
| Hiring Dept | New hire Department makes copy of CDL license and keeps in file. Department tracks expiration of CDL and gets new CDL from employee before expiration. |