Compensation Procedures

Departments must maintain accurate time and attendance records for all employees within the department. Employees in exempt positions must record any full-day absence. Employees in non-exempt positions must record the total number of hours actually worked each day including start and stop times.

All time is to be recorded accurately with any corrections to timecards being adequately documented. Unauthorized work performed by employees in non-exempt positions, whether straight time or overtime, is to be paid. Corrective action may not involve changing timecards nor admonishing employees not to record unauthorized time worked.

Timecard Approval

1. Employees who track time in Kronos will review and approve their timecards each pay period.
2. The direct supervisor (or designated back-up) will review and approve timecards at the end of each pay period.

• Deans, Directors, Department Heads and Supervisors Responsible for maintaining accurate time and attendance records for all employees.

• Human Resources

  Responsible for advising department administrators regarding record keeping requirements.

• Employees in Exempt Positions Responsible for recording any full-day absence.

• Employees in Non-exempt Positions Responsible for accurately recording hours worked daily including start and stop times.