Helpful Hints & FAQ's

Visit www.employment.utah.edu for links to staff, faculty, student, and University Health Care (Hospital) jobs.

All currently open jobs can be viewed on our website. When first applying for a job, you will be prompted to create a username and password. Be sure to record your username and password for future reference. You will need your username and password to log in to your profile to update your job application, complete new hire information if hired and to apply for other jobs.

OVERVIEW OF APPLICATION PROCESS:

External Candidates:

• Access postings from our Career Portal
• Click the Jobs for External Applicants link
• All posted jobs will display in a list which you can sort by Date, Job Title, Job ID, Department, or Location. (Click on the header to automatically sort the list)
• The Search Jobs page provides Keyword, Posting Date and position type search options
• Click on Job Title to view the posting. We recommend printing or saving a copy of this job posting
• Click Apply to this Job
• If this is your initial application, click Create Account, and you will be prompted to create a User Name and Password

Internal Candidates:

• Access postings from our Career Portal
• Click the Jobs for Current Employees link
• All posted jobs will display in a list which you can sort by Date, Working Title, Posting Number, and Department, (Click on the header to automatically sort the list)
• The Search Jobs page provides Keyword, Posting Date and position type search options
• Identify a position for which you want to apply
• Click bold blue job title to view the posting
• Click Apply To This Job

Please Be Advised:

DO NOT create an account.  Instead, click Login, then use your uNID as your username and your Date of Birth in MMDDYY format as your password.  After you login, you may change your password if desired.

Please contact University Human Resources at employment@utah.edu for assistance.

Users with multiple accounts may no longer be able to log in without assistance from HR. To best assist you, please input this information into your message:

• Unid.
• Username.
• Personal/Employee email address.

You will be asked to provide information such as your contact information, preferred work days and shift, desired wage and salary (optional), educational background, employment history, and references. Please gather this information before beginning the application process.

Our application system requires that each applicant have an email address. Our application system requires that each applicant have an email address. If you do not have an email address you can create a free email account on platforms like Yahoo or Gmail.

No, having a resume is not mandatory for applying, unless the job posting explicitly states otherwise. If you don't have a resume, we recommend completing the online job application thoroughly, including your entire work history. You can either paste your resume into the provided text box in the application form or attach it as a separate file.

During the online application, you will be prompted to "Upload a new resume."  The system also offers the option to generate documents, such as resumes or cover letters, directly within the platform.

Our applicant tracking system will pull information from an uploaded resume into the employment history field. It is advisable that you double check for formatting errors and verify this information to ensure that all sections of the application form are complete.

Applications may be submitted on mobile devices. Computers and internet access are available at Division of Workforce Services (DWS) offices  and public libraries situated throughout Utah for public use.

Each application must be submitted individually and separately. It will not impact your applicant status to apply for multiple positions at the same time.  Our system will now allow an applicant to submit multiple applications for the same job posting.

Unfortunately, due to the high volume of applications, our system does not facilitate direct communication with the hiring manager. You may monitor the progress of your application by logging into your applicant account on PeopleAdmin and accessing "Your Applications" on the left-hand side of the screen. Departments will also provide updates either during the process or upon conclusion regarding the status of the position. You may utilize our Campus Directory to locate the hiring departments contact information.

Upon submission, you will receive a confirmation number displayed on your screen within seconds. As soon as an application is submitted successfully, the hiring manager will have access to view your application.

You will receive a system email notification once the position has been filled or cancelled. The hiring department may choose to reach out directly in some cases.

Candidates who accept a conditional offer of employment for benefited staff positions will be subject to a Criminal Background Check. Policy 5-130: Criminal and Other Background Checks. Employment verifications, education verifications, and additional verifications and reference checks may also be conducted.
Pre-employment drug testing is required for Commercial Drivers, patient-sensitive positions in the Health Sciences, and a limited number of other positions. For these positions, a drug test must be completed within 48 hours of a conditional offer of employment. For more information, see Policy 5-114: Drug Testing. Candidates hired into patient-sensitive positions in the Health Sciences are required to submit complete immunization records when their employment begins. Documentation of the following immunizations is required: Measles/Mumps/Rubella (MMR),TB Screening, and Tetanus/Diphtheria. Employees should contact the Immunization Clinic at (801) 581-2227 for records of previous immunizations.

Drug screening and background check reports are proprietary to the University of Utah and are highly confidential.  Copies of these reports are not distributed.

Yes, if you desire to claim veteran's preference, you will need to submit a copy of an appropriate discharge document (DD-214, Member Copy 2, 4, or 6 or other applicable document Full List of documents here), and Addendum before submitting your application. Please click on this link: Veteran’s Preference Request Form to review, sign, and submit the Addendum and related documents.
 
Veteran preference will be granted effective the date BOTH documents are received by Human Resources, and will be applied to the most recent job application and all future applications.
 
For more information regarding Veterans and the University of Utah, please click here.  

In certain situations, you may have the opportunity to hold multiple jobs, provided that the total hours worked per week do not surpass 40 hours. Nonetheless, if you are enrolled in Work Study or Graduate Study programs, it is essential to review program requirements, as they may stipulate a maximum allowable number of hours to be worked each week.

www.employment.utah.edu

Someone who is not a current employee of the University of Utah or University of Utah Hospital and Clinics.

Before accessing our system, please make sure:

• Pop-up blockers are turned OFF
• Clear cache, cookies and history

Version 7.5.1 of the PeopleAdmin HR Suite has been tested with these browsers:

• Microsoft® Internet Explorer® versions 7 and 8
• Mozilla Firefox® version 5 and later
• Apple Safari® version 4 and later
• Google Chrome™

While you can submit your application using those devices, we recommend using a desktop or laptop for the best experience.

You can retrieve your uNID by following this link: Unid

If you are still unable to access your uNID, please reach out to University Information Technology (UIT)

Before beginning, ensure that pop-up blockers are disabled and browser history is cleared.

• Accessing through CIS:
  • Navigate to Employee Resources and select Jobs.
  • Choose University of Utah / School of Medicine and scroll down to search for all university postings.
  • Once there, scroll to the bottom of the page and select the red title "Search all University Jobs."
  • On the left-hand side, click "Log In" and enter your uNID and birthdate (For January – September, enter only 1 digit for the birthday without slashes between MMDDYY).
  • Finally, click "Log In."

• MAKE SURE POP-UP BLOCKERS ARE OFF AND BROWSER HISTORY IS DELETED
• Going in through CIS:
  • Scroll to Employee Resources, then go to JOBS. 
  • Click on University of Utah /School of Medicine and Scroll down to search jobs-all university postings. 
  • Then scroll to the bottom of that page and click on the red title “Search all University Jobs.” 
  • Click on left-hand side “Log In” and enter your uNID and birthdate (January – September only enter 1 digit for birthday. No slashes between MMDDYY). 
  • Click on log in

Click on “Forgot your username and password?” below the login information to retrieve username or set a new password.  If you are unsuccessful in this,  please email us at employment@utah.edu.To ensure prompt and accurate assistance, please include the following information in your message:

• Unid
• Username
• Personal/ Employee Email Address

To view details for staff positions, click on the job title, and it will be listed in the job description. Some hiring departments may choose not to advertise pay on their job posting. Please note that pay information is not provided for Faculty postings.

Navigate to the bottom of the job posting to find the section titled "Applicant Documents." This will indicate whether the hiring department has requested a resume. If a resume is not listed as a required document, they cannot be uploaded.

Please input keywords such as "Custodian". This will generate a search result containing only the unique word specified.

You have a few options to locate a department in our Campus Directory:

• You can search by the department name.
• Obtain the department’s Organization ID number and enter it in the “Search” field.
• Search an employee’s name to find out what department they are in.

For finding the Organization ID, the simplest method is to type in the department name, click on the link, and it will display the Organization ID.

Upon uploading, all documents will be converted to PDF format, which may require a few minutes. Even if you upload a document that is already in PDF format, it may still take one or two minutes for the conversion to finalize. If you encounter delays, try navigating to a different section of the application and then returning, or simply exiting the application entirely and waiting a few minutes.

• Converting the document to a PDF before uploading can be beneficial in certain cases.
• If you encounter an error while attempting to upload a document, it could be because of the document's formatting, particularly if it contains security features. If you can successfully attach other documents but encounter difficulties with one specific document, this is likely the issue. We suggest reformatting the document and attempting the upload again.

In the application, click on “Add a Cover Letter.”  On the “Upload a cover letter” screen, click on “Write a cover letter.”  Type your cover letter in the box under “Content.”  When completed, click on “Submit.”

Unfortunately, our system does not allow applications to be resubmitted by the user once withdrawn.  If you have withdrawn your application in error please email

Do not withdraw your application.   If information or documents were submitted in error please email employment@utah.edu as soon as possible to ask if you may re-activate your application to make edits.   Reactivating an application will allow the applicant to edit or correct any errors entered on their application. The application must be certified and resubmitted by the applicant for the application to be visible to the hiring team. This must be done within 7 days of initial application while the position is still open.  Please note that hiring departments may review applications before these changes are made and will not be notified of any edits after an application is submitted.

Please email employment@utah.edu and include this information in the message:

• The posting requisition number (PRNXXXXX)
• Your name.
• The positions department.
• The name of the person who asked you to apply to this position.
• Any other relevant information.

Under “Type” select “Non-benefitted Staff.”

• DO NOT WITHDRAW. 
• Log into the system. Click on Your Applications on the left-hand side of the screen. When you view your applications, a footnote will display “Note: There have been changes to this posting or application.  While you are not required to revisit this application and resubmit it, you have the option to do so.”
• Click on the specific application and you will see a blue link at the top that says “Edit this application.”
• Click on that link, make your change, save the change, “Certify and Submit.”

It means your account has been locked because you have tried to access the system too many times and the system has deactivated your account.  Please email employment@utah.edu for assistance.

No, hiring departments can only see submitted applications for the job openings in their own department.

Potential issues may include:

• No country listed for the address.
• Phone number entered without dashes.
• Conviction History question left unanswered.
• Incorrect email entry.
• Clear Cache and Cookies and try again.
• Please review that all fields have been answered correctly.

• Ensure that there are no apostrophes or extraneous markings in the document's file name. The file extension should be .doc, .docx, or .pdf.
• Always clear cache, cookies, history, and ensure that popup blockers are turned off.
• We recommend removing special formatting and features from your document, such as pictures, photographs, and watermarks.
• If possible, consider converting the document to PDF before uploading.
• Occasionally, copying the document's contents and pasting them into a completely new document can be helpful.
• Verify that no other documents with the same name are already uploaded to the system.
• Use one of the recommended browsers and their respective versions (refer to the list above).
• Trying a different computer may sometimes resolve issues.

The department has not made a decision regarding application and has not yet made a hire for this position.

Use the word “Certificate” or “License” and explain as best you can in the box given and add an explanation to your resume and/or cover letter. 

9 MB = 9215 kb  1 MB = 1024  kb

If you actually went to the Court and made a payment to have it expunged the there is no need to report.  If no or unsure, you should call the Court before submitting the application.  NOTE:  Dismissed does not mean that it is expunged.

You will be asked to provide home addresses for each place you lived during the past 7 years. The search, however, may look further back in time than 7 years, because your entire history at each location is searched, even if you lived at a location longer than 7 years.

You do not need to reveal this if it has been completely removed from your record. We recommend that you check with the Court before submitting your application.

You should contact the department of interest as these are typically not  posted on our job board.

Only those who already have a work-study award in place for the coming academic semester.

At the University of Utah, each department runs their own hiring process.  Human Resources has access to the same information the applicant can see on the job posting.  To ask specific positions about a job, it is recommended you utilize our campus directory to reach out to the hiring department directly.

All external positions will remain open for at least seven days and typically close within three months of the posting date. If the job posting is visible on www.employment.utah.edu, it means the position is still available and accepting applications. A close date will be visible on the application though departments may review applicants and close a position at any time. It is recommended that applicants submit their application as soon as they are able to.

This indicates that you are concealing it from your view as an applicant. Only fully completed applications can be archived. Once an application is complete, you have the option to hide it from your view and unhide it if necessary.

No, it's essential to keep those documents in the system to uphold data integrity. However, you can add a description for your reference, which will be visible only to you, to remind yourself of the document contents.