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There are many occasions when faculty and staff act as representatives of, or ambassadors for, the University to outsiders. Examples include: recruiting meetings for potential students or student-athletes; meetings with peers from other universities; presenting at or attending professional conferences; interviewing for potential faculty and staff; negotiating contracts with outside persons and entities; interacting with community, state, and federal government officials; visiting with members of the community; and participating as a member of a performing arts group.
University employees who leave the campus after work to attend work-related activities remain representatives of the University. It is important that each such representation be characterized by professionalism, honesty, and accuracy.
Many University employees have opportunities to interact directly with University patrons. Any contact with patrons and potential University donors requires both professional and ethical behavior.
All faculty, staff, student employees, and others acting on behalf of the University are expected to comply with relevant laws, grant and contract requirements, regulations, policies and practices, and all applicable University and professional standards.
A faculty or staff member may be considered an agent of the University if s/he acts on behalf of the University and within the scope of duties assigned by the University. With certain exceptions, agents acting within the scope of their employment will be covered by the University's Self-Insurance Plan. Among other things, an agent may not be covered under the Plan for liability or damages caused when the agent was acting with actual malice, engaged in willful misconduct, or when the agent was acting under the influence of drugs or alcohol.