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Protecting University Assets
All University employees are entrusted with protecting the property, equipment, and other assets of the University. Responsibilities of this trust include actions ranging from locking doors and cabinets to reporting observed patterns of unusual behavior.
Misuse of assets takes many forms and can involve some deception or misrepresentation of facts and information for personal gain as well as deliberate appropriation of property or funds for personal use. Examples include: falsification of time worked; falsification of expenses claimed for reimbursement; theft of cash or property; personal use of University facilities, vehicles, equipment, or supplies; and conducting personal activities during work hours. Other examples include the misrepresentation of the University's name and logo and inappropriate use of University procurement system or discounts to the advantage of individuals or non-University entities.
The use of University funds or assets for any unlawful or improper purpose is prohibited by state statute.
Departmental organizations are required to safeguard assets by establishing clear lines of authority and responsibility and segregate, where practical, the operating and reporting functions of the department. Department heads are responsible for safeguarding University assets by providing the necessary supervision, control, and inventory of University property. All property to which the University acquires title, regardless of funding source, must be disposed according to the University's Property Management policy. (see http://www.regulations.utah.edu/administration/3-040.html)
University employees are to manage University assets to ensure the assets are used only for authorized purposes in accordance with University policy, rules, and applicable law. If you have reason to believe this policy has been violated, you are instructed to report the incident(s) and all relevant information to your supervisor. If you are not comfortable discussing the issue with your supervisor, contact a higher level supervisor, Human Resources, or the Compliance Hotline.
Q: If I report a misuse of assets or a violation of information security, could I be subject to retaliation?
A: Retaliation against an employee who files a report of inappropriate activity is prohibited.
Q: My department has decided that they do not want a piece of office furniture. Can I take it home for personal use?
A: No. State owned equipment has specific disposal requirements. Property Accounting on campus is responsible for disposal of equipment. The department should contact the Property Accounting Office for instructions on the disposal of the office furniture.