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The University provides resources to support the work of faculty, staff, and students. Users of the University's resources (including computer networks, telephone and communication systems, electronic and magnetically stored information) must know and adhere to the University's policies (http://www.regulations.utah.edu/it/4-002.html) for responsible use of these resources.
Q: Can I use the telephone for personal calls?
A: The University telephone system is provided for the conduct of official business. Use of these facilities for personal business should be kept to a minimum and toll calls for private business made through the University telephone system should be charged to the individual's home telephone or personal calling card.
Authorized persons may use University resources for purposes related to instruction, coursework, research, and administration. The resources are not to be used for commercial use or reselling of network services if it is not directly related to the mission of the University. The University computing and network facilities may not be used for improper or illegal purposes, such as unauthorized use of licensed software, intent to breach security, sending chain letters, and introduction of computer viruses.
Q: You suspect that one of your employees is using his work computer to view pornography during his break and lunch time. Can you have University IT staff review his hard drive to determine whether this is happening? Can you take disciplinary action?
A: Maybe. If other employees are allowed to "surf the net" during their breaks and lunch, this would not be recommended. If however, you suspect the employee is viewing child pornography, a violation of state and federal law, contact Human Resources or the Office of General Counsel.
Individuals are responsible for protecting assigned access codes, passwords, and other authentication data and not sharing passwords with other users.
Q: IIs it permissible for me to occasionally send personal e-mail to colleagues outside the University?
A: The University computer resources enable faculty and staff to carry out their teaching, research, and administrative duties. E-mail for personal use should be kept to a minimum.